AI 201 Apply: Domain Specific Tasks
Drafting Job Descriptions
18 June 2026
Draft a complete, grade-calibrated job description from a short hiring brief.
Why this matters
How much time does your team spend drafting job descriptions from scratch? Reconciling inputs from hiring managers, calibrating language to the right grade, and structuring responsibilities cleanly takes half a day every single time.
With ChatGPT Enterprise, you type a short brief, paste one prompt, and get a complete structured JD in 15 to 30 minutes. You stay focused on the parts that need your judgement: reviewing, refining, and signing off.
Here's what you need for this exercise
Tools and inputs required:
🛠️ Tool | ChatGPT Enterprise (WOG) |
🔗 Feature | File Upload · Skills · Structured Drafting |
📂 Your input | Role title, division, grade level, and 4–6 key responsibilities from the hiring manager. Optionally, a well-written existing JD to anchor tone and structure. |
Your five-part recipe - C.R.A.F.T.
Use this structure to guide your thinking. Every effective AI task is built around five components — together, they spell CRAFT:
C | 📂 Context | The role title, grade, and 4–6 key responsibilities (plus a reference JD, if you have one). |
R | 🎭Role | ChatGPT takes on the role of an HR business partner in the Singapore Public Service. |
A | ⚡Action | ChatGPT drafts a complete, grade-appropriate job description. |
F | 📋Format | Role Overview → Key Responsibilities → What We're Looking For → What You Can Expect. |
T | 🔍Test | Check the language and competencies against your HR guidelines before sending for sign-off. |
Step 1: Note the basics from the hiring manager
☑️ Confirm the role title, division, and grade level.
☑️ Jot down 4–6 key responsibilities in bullet points — they don't need to be polished.
Step 2: Open a new chat
☑️ Log in to ChatGPT Enterprise using your work account and click New Chat.
☑️ (Optional) Click the attachment icon and upload a reference JD. This helps anchor the tone and structure of the output.
Step 3: Paste the prompt, fill in the details, and run it
☑️ Copy the ready-to-use prompt below, fill in the bracketed fields, and press Enter.
Ready-to-use prompt — paste into instructions
You are supporting an HR business partner in a Singapore Public Service agency.
The hiring manager has provided a short brief for a role they need to fill,
including the role title, division, grade level, and key responsibilities. There
may also be a reference JD uploaded — if so, match its tone and structure.
Draft a complete Job Description for the following role:
Role title: [title]
Division: [division]
Grade: [grade]
Key responsibilities: [paste 4–6 bullets]
Write in clear, active voice — the style used in Singapore Public Service HR
documents. Keep the language specific and grade-appropriate. The output will be
reviewed by the hiring manager and HR before sign-off, so flag anything
grade-specific you cannot verify with [HR to confirm] rather than inventing it.
The audience is a prospective candidate reading the JD for the first time.
Structure the output exactly as follows:
1. Role Overview (2–3 sentences summarising the role and its purpose)
2. Key Responsibilities (6–8 bullets, active voice)
3. What We Are Looking For (competencies and experience calibrated to the grade)
4. What You Can Expect (what the role offers the candidate)
Step 4: Check, edit, and send for approval
☑️ Read through the output. Check that responsibilities are accurate and competencies match your grade framework.
☑️ Look for any items flagged [HR to confirm] — leave these in until HR has verified them.
☑️ Copy the final draft into your agency's JD template and send it to the hiring manager and HR for sign-off.
👍 What good looks like
An accurate role overview with active-voice responsibilities.
Competency requirements calibrated to the specified grade.
A structured draft ready for HR review and sign-off.
💡 Key tips
Anchor with a reference. Upload a strong existing JD and say "match the tone and structure of this."
Be specific in your brief. The clearer the responsibilities you give, the sharper the draft.
🛡️ Governance & accountability
Calibrate to your grade framework. Confirm competencies and language against official HR guidelines.
Human sign-off required. The JD is a draft until the hiring manager and HR approve it.
No invented requirements. Flag anything grade-specific the model couldn't verify.
Pro-Tip
Once you've got a prompt that works, save it as a reusable Skill for your team:
Save this as a reusable Skill called 'JD Drafter'. I will provide a short role brief and receive a complete JD structured exactly like this.
Build one Skill per role family - officer, manager, specialist — and keep a small library of approved reference JDs to anchor tone.
Now it's your turn to try!
Take 15 minutes to draft a JD for a role your team is currently hiring for.
Gather your inputs — role title, grade, and 4–6 responsibilities from the hiring manager.
Run the prompt — paste it into ChatGPT Enterprise and review the output.
Refine and share — edit the draft and send it to HR for a first read.
In 15 minutes, you'll have a structured first draft that would have taken half a day to write from scratch.
📅Following the 12-Week Learning Plan?
Congratulations on reaching Week 8! This guide is part of a 12-week learning plan designed to help you build practical AI skills. You're well on your way to becoming AI fluent.
Preview the 12-Week Learning Plan
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