Drafting job descriptions

18 June 2026

Learning Pathway:

AI Apply 201: Domain Specific Tasks

Draft a complete, grade-calibrated job description from a short hiring brief.

Person using ChatGPT to draft and refine job descriptions, with AI-generated content, requirements, skills, and team information displayed alongside the text "Drafting Job Descriptions". Provide your feedback on BizChat

Today's Exercise

How much time does your team spend drafting job descriptions from scratch? With ChatGPT Enterprise, a short brief and prompt can generate a structured JD in minutes, letting you focus on reviewing and refining it.

Let's draft a job description (JD) in 3 simple steps:

Prepare the role brief
Generate the JD
Make it a reusable skill

Here's what you need for this exercise

Tools and inputs required:

🛠️ Tool	ChatGPT Enterprise (WOG)
🔗 Feature	File Upload
📂 Your input	Role title, division, grade level, and 4–6 key responsibilities from the hiring manager. A well-written existing JD to anchor tone and structure.

Step 1: Prepare the role brief

Screenshot of a job description document for a Social Media Campaign Manager, outlining the role, division, grade, and key responsibilities including managing social media channels, content strategy, content creation, and performance tracking.

☑️ Jot down the key details for the role, as well as 4–6 key responsibilities. They don't need to be polished.

Screenshot of a job advertisement for a Content Specialist / Senior Content Specialist role at Agency Nova’s Digital Outreach Team, showing the position title, employment type, and role description.

☑️ Prepare a reference JD that represents the structure and writing style you want ChatGPT to follow. Save it as a Word document.

Step 2: Generate the JD

creenshot of ChatGPT with a job description template document (Template_Job Description.docx) uploaded as an attachment and ready to be used as context for a prompt.

☑️ Login to ChatGPT Enterprise (opens in new tab), upload the reference JD in a new chat.

Screenshot of ChatGPT with a job description template attached and a prompt requesting a complete job description for a Social Media Campaign Manager role, based on the style and structure of the uploaded template.

☑️ List the job details and ask ChatGPT to draft a JD with your template. You can use the prompt below as a starting point

Ready-to-use prompt

Draft a complete Job Description for the following role, following the style and structure of the attached template:

Role title: [title]

Division: [division]

Grade: [grade]

Key responsibilities: [paste 4–6 bullets]

☑️ ChatGPT will generate the JD. Review and refine the draft through further prompts or manual edits.

Step 3: Make it a reusable skill

Chatgpt interface with prompt "save this entire workflow as a reusable skill" in the chatbox

☑️ In the same chat, ask ChatGPT to make this a reusable skill.

save this entire workflow as a reusable skill

☑️ Once the skill is packaged, click 'Install'.

Screenshot of the Job Description Drafter GPT generating a complete job description for a Digital Engagement Manager role based on a brief input, including division, grade, and key responsibilities.

☑️ You can now use the skill to generate future JDs, without needing to upload the reference, or repeat your instructions.

Now it's your turn to try!

Take 15 minutes to draft a JD for a role your team is currently hiring for.

Gather your inputs — role title, grade, and 4–6 responsibilities from the hiring manager.

Run the prompt — paste it into ChatGPT Enterprise and review the output.

Refine and share — edit the draft and send it to HR for a first read.

📅Following the 12-Week Learning Plan?

Congratulations on reaching Week 8! This guide is part of a 12-week learning plan designed to help you build practical AI skills. You're well on your way to becoming AI fluent.

Preview the 12-Week Learning Plan

12 Week Learning Plan

Week 1	CSDPAI Literacy Module (opens in new tab) OpenAI Academy: AI Foundations Course (opens in new tab)
Week 2	Webinar: Introduction to AI-First Webinar: ChatGPT for CIO teams
Week 3	Webinar: Open AI ChatGPT Foundations What is AI and why does it matter? How do we use AI at work? Introduction to Prompting
Week 4	Webinar: Introduction to AI-First Webinar: OpenAI ChatGPT Applied
Week 5	Using AI responsibly Webinar: OpenAI ChatGPT Today
Week 6	Meeting Minutes with AI Build PowerPoint Decks with AI Build a Policy Q&A Bot for Your Team Choosing the Right AI Model for Your Task OpenAI: CustomGPTs (opens in new tab)
Week 7	Generate a Daily Morning Brief Search SharePoint with AI Summarise Microsoft Teams Conversations Reviewing Submissions (with first-cut feedback) OpenAI: Skills (opens in new tab)
Week 8📍	Analyse Employee Survey Results [HR] Draft Job Descriptions [HR]📍 Use Deep Research for Campaign Strategy [Communications] Social Media Adaptation from Press Releases [Communications] Policy & Eligibility Interpretation with AI [Service Delivery] Compare Vendor Quotes from Your Inbox [Procurement] Approval of Requirement (AOR) Builder [Procurement] Draft Procurement Specifications [Procurement] OpenAI: ChatGPT for any role (opens in new tab)
Week 9	Workflow Mapping & Peer Sharing
Week 10	OpenAI: Applied AI Foundations (opens in new tab)
Week 11	Your AI Playbook
Week 12	AI Tech Festival: AIgniting Action (opens in new tab)
Week 13	CAT Brownbag at Lorong

⏭️Next Guide: Use Deep Research for Campaign Strategy [Communications]

↩️Return to: AI 201 Apply Learning Pathway