Draft email submissions with ChatGPT

Learning Pathway:

AI 201: ChatGPT in Everyday Tasks

24 June 2026

Learn to draft email submissions with ChatGPT based on past examples.

Today's Exercise

Writing submissions is part and parcel of Public Service work. Instead of starting from scratch, a ChatGPT skill can generate a first draft using past submissions and your key points, helping you work faster and maintain consistency.

Let's draft a submission with ChatGPT in 3 simple steps

Choose a past submission for your template
Generate your submission
Create a reusable skill

Here’s what you need for this exercise:

Tools and inputs required

🛠️ Tool	ChatGPT Enterprise (WOG)
🔗 Feature	File Upload
📂 Your input	Past example of a submission

Step 1: Choose a past submission as your template

☑️ Choose a past, approved submission that represents the structure and writing style you want ChatGPT to follow. Save it as a Word document.

Step 2: Generate your submission

☑️ Login to ChatGPT Enterprise (opens in new tab), upload the past submission in a new chat

ChatGPT interface with the prompt in the chatbox

☑️ List your key points and ask ChatGPT to draft a submission with your template. You can use the prompt below as a starting point

Ready-to-use prompt

Draft a submission using the attached template based on the inputs below.

Background: [ ]

Proposal / Assessment: [ ]

Recommendation: [ ]

Expand the points into a clear, well-structured submission and maintain a professional Public Service writing style.

ChatGPT interface with the submission generated

☑️ Review and refine the draft through further prompts or manual edits. Once satisfied, copy it into Outlook for sending.

Step 3: Create a reusable skill

ChatGPT interface with a prompt in the chatbox "Save this workflow as a reusable skill. Use the template in this chat to generate submissions based on key points that i provide"

☑️ Ask ChatGPT to save what you just did as a reusable skill.

Screenshot of a skill card titled "ace-submission-drafter" with a brief description stating that it drafts concise ACE or senior management approval submissions using a provided template and user-supplied key points. The skill icon is displayed on the left, and the "Install" button in the top-right corner is highlighted with a blue box and arrow, indicating where users can click to install the skill.

☑️ Once the skill is packaged, click 'Install'.

Screenshot of the ace-submission-drafter skill card with an arrow pointing to the "Try in chat" button, indicating where to start using the skill.

☑️ Click 'try in chat' to test out your skill.

Screenshot of the ChatGPT Skills page with the ACE Submission Drafter skill highlighted in the Installed section, indicating where users can find and access the skill.

☑️ You can find your installed skills under 'Plugins' in the future.

Now it's your turn to try!

Pick a real submission you need to draft, upload a suitable past example, and give ChatGPT your key points to create a first draft.

Once you are happy with the workflow, save it as a reusable skill so you can use the same approach for future submissions.

Remember to review the draft carefully and check that all facts, recommendations and approval points are accurate before using it.

📚Further Learning: Watch this video on ChatGPT Skills

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